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Reduce approval fatigue without reducing control: consent vs approval

In many organizations, “approval” has quietly become the default language of decision-making. Documents are sent for approval, tasks are routed for approval, and even low-risk changes are expected to pass through layers of formal sign-off. At first glance, this approach feels responsible - after all, more approvals should mean more control. But over time, a different pattern emerges. When everything requires approval, people stop treating approvals as meaningful decisions. Stakeholders click through requests quickly just to keep work moving.