Boost Team Collaboration with Jira's Smart Checklist + External Share Integration

“Coming together is a beginning, staying together is progress, and working together is success.”
Henry Ford

Effective teamwork and collaboration lie at the heart of any successful project. Acknowledging this truth, the tools available in the Jira ecosystem continuously evolve, providing new opportunities for seamless collaboration. Today, we are focusing on a particularly exciting development: the integration between
Smart Checklist and External Share. This powerful combination is set to transform the way teams work together.

Unleashing the Power of Smart Checklist

Smart Checklist is an add-on for Jira designed to arrange both repetitive and non-repetitive processes, as well as organize personal ToDos inside a Jira ticket. It provides team members with a clear plan of action and an overview of the progress. Smart Checklist is used for processes such as definition of done, acceptance criteria, support ticket handling, recruitment, finances, sales, marketing, and many more.

Boosting Collaboration with External Share

External Share is another notable tool in the Jira ecosystem that promotes secure and effective collaboration. It allows teams to share Jira content externally without granting full system access, ensuring your internal data remains secure while allowing for productive interaction with external parties.

Exploring the Benefits of Integration: Transparency, Communication, Security

With the integration of Smart Checklist and External Share, users can now share Smart Checklist items on Jira tickets that are externally visible. The brilliance here is that external stakeholders can view, but not modify, these shared checklist items.

  • Improved Visibility: The integration results in increased transparency by providing stakeholders with a detailed view of the project’s progress. This enhances trust by maintaining clarity about the project status.

  • Enhanced Discussions: With the visibility of real-time progress, the quality of communication between teams and clients is likely to improve, enabling quicker decisions and better alignment.

  • Secure Coordination: While the integration facilitates seamless collaboration, it also ensures that your internal data remains secure. External parties can view the data but not modify it, providing a balance of accessibility and security.


The integration of Smart Checklist and External Share is poised to bring a new level of efficiency and effectiveness to team collaboration. By harmoniously merging task management and secure communication capabilities, it opens up new pathways for productivity. So, it’s time to embrace this integration and experience the next level of team collaboration.

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